Ausdoc

  • ​Property consolidation project
  • Business Case Development
  • Operational efficiencies and service enhancement

Specialist document management business Ausdoc, backed by ABN Amro Private Equity, had experienced 10 years of rapid growth, both organically and through acquisition. They had ended up with 11 warehouse facilities scattered throughout the Sydney metropolitan area, resulting in operations becoming increasingly inefficient.

Ausdoc engaged Rook Salinger to assist in the development of a business case for consolidation of their operations, reviewing the impact on the property portfolio required to support the solutions under consideration. Following this process, Rook Salinger developed a real estate strategy, including both location and financial analysis, that would meet Ausdoc’s immediate needs and provide the flexibility to support the company into the future.

The chosen solution involved the consolidation of the nine (of the eleven) warehouses into one purpose-built facility which was to be located at Moorebank in western Sydney. Rook Salinger had identified suitable land and introduced a developer, providing a detailed specification for the design and construction of the new facility. The complex was to be built in three stages and comprised two buildings with a central manoeuvring space, providing ultimate flexibility of future use.

Ausdoc had set out to develop a best-in-class document storage facility, providing the highest density storage in Australia. This meant that the engineered facility had specific requirements including; Extra High Clearance, High Floor Loading, Sophisticated Fire Suppression System and a Thermal Engineering solution required to prevent heat build up.

The solution also involved a complicated property consolidation that had to be precisely timed to ensure business continuity. Leases on a number of existing properties had to be re-negotiated to expire either later or earlier to end co-terminus, and allow for the staged transfer of documents to the brand new storage facility.

Rook Salinger also completed a $20million sale and leaseback as part of the overall solution, with one of the retained facilities providing a convenient ‘hub’ depot for document collection and delivery.

The end result was a state-of-the-art document management facility that allowed Ausdoc to better manage their customer needs more efficiently and cost-effectively.

Upon completion of the consolidation project, the investors in the business were able to exit the business profitably when it was acquired by Recall Records Management